Stop losing students to WhatsApp chaos.
Qylantis CRM replaces your spreadsheets, WhatsApp groups, and paper files with one intelligent system that tracks every student from first contact to visa granted.
Auto-calculate expected commissions per university. Track confirmed, invoiced, and received payments. Know exactly what each counselor earned.
When a student moves to Documents Pending, auto-assign the checklist, email the student, and create a task for the counselor. Zero manual work.
Give students a beautiful portal where they upload documents, check their stage, book appointments, and stop calling you at 11 PM.
Founding cohort 2026 — 10 consultancies
342
89
47
NPR 24.8L
Total Commission
NPR 18,42,500
Expected
NPR 24.8L
Confirmed
NPR 18.4L
Received
NPR 12.1L
Rajan Sharma
STU-284719
Progress
Step 3 of 7
Founding cohort 2026
We're onboarding our first 10 consultancies.
Setup is done personally, so there are only ten seats. Founding consultancies get their current Excel files imported for them, their pipeline set up, on-site training for their staff, and a direct line to the founder.
The problem
Sound familiar?
Counselor forgot to upload IELTS scores. 23 students missed their UK deadline.
Student messages at 11 PM: 'mero application kaha pugyo?' No one knows.
Consultancy owner has zero visibility into which students are stuck where.
Commission from university came but no one tracked which counselor earned what.
The transformation
What changes when you switch
Before Qylantis CRM
- 15+ WhatsApp groups per intake, messages lost daily
- Excel files with 500 rows, crashes when 2 people open it
- Student calls at 11 PM: "mero stage kaha pugyo?"
- Commission arrives but nobody knows which counselor earned it
- Documents buried in email attachments, re-uploaded 3 times
- Counselor leaves, takes all student knowledge with them
- Owner has zero real-time visibility into the pipeline
After Qylantis CRM
- One dashboard shows every student, every stage, in real time
- Automation handles emails, tasks, and doc requests automatically
- Students check their own status, so fewer calls reach your team
- Commission auto-calculated per application, per counselor, per university
- Documents in a secure vault with verification workflow
- All student data stays in the system, survives team changes
- Owner sees pipeline, revenue, conversion rates, stuck cases — instantly
Features
Everything your consultancy needs. Nothing it doesn't.
Qylantis CRM ships with 12 production-grade modules so your team can run the whole study-abroad and visa pipeline in one place — no spreadsheets, no WhatsApp groups, no missed deadlines.
Student Profile
Every student in one timeline — counselling sessions, documents, applications, visas, payments. Survives counsellor changes.
Application Tracking
Track every offer, conditional, deposit, CAS, and I-20 across multiple universities and intakes. Status, deadlines, decisions, rejection reasons.
Visa Schedule
Stage-gated visa workflows for UK, AU, CA, US, EU, Schengen, and Gulf. Embassy + VFS centre tracking, appeal handling, expiry reminders.
Document Management
Centralised vault on Google Cloud. Upload from phone, verify with one click. Categories, expiry alerts, version history, automatic reminders.
Workflow Automation
Stage changes, document uploads, and approaching deadlines auto-fire emails, tasks, and reminders. Templated, variable-driven, no manual work.
Email Templates
Reusable templates with variables ({{student_name}}, {{stage}}, {{deadline}}). Trigger on events or send as bulk campaigns. Per-consultancy branding.
Task Management
Assign, prioritise, and track every follow-up tied to a student. Due dates, four priority tiers, completion logs. Mobile-native.
Commission Management
Auto-calculate expected commissions per university application. Track invoiced, received, and paid out. Counsellor incentives + payout ledger.
University & Course Catalog
Manage partner universities, courses, intake calendars, and tuition fees in one catalog. Link students to programs in two clicks.
Smart Insights & Analytics
Conversion funnels, revenue dashboards, counsellor performance, stuck-case detection. Role-aware views from owner to counsellor.
Student Portal & Mobile App
Android app for students and counsellors. Students check their stage, upload documents and book appointments, so fewer 'where is my application?' calls reach your team.
Roles & Access Control
Five built-in roles (platform admin, consultancy admin, counsellor, staff, student). 'Login As' impersonation, full RBAC.
Built for you
Who uses Qylantis CRM?
Whether you manage 50 students or 5,000 — if you send people abroad, this is your tool.
Study Abroad Consultancies
Manage student applications to universities in Australia, UK, Canada, US, and beyond. Track from first inquiry to visa granted.
Multi-Branch Agencies
HQ in Kathmandu with branches in Pokhara, Chitwan, Biratnagar. One platform, separate pipelines, unified reporting.
Solo Consultants
Just you and 100+ students? Stop drowning in WhatsApp. Get organized in 10 minutes.
Consultancy Owners
Finally see revenue dashboards, counselor performance, conversion funnels. Make decisions with data, not guesswork.
Counselors & Staff
Your daily cockpit. Tasks, deadlines, student status, documents — everything in one place. No more context switching.
Students
Self-service portal on phone. Upload documents, check stage, book appointments. Know exactly where your application stands.
How it works
From chaos to clarity in 3 steps
Import your students
Upload from Excel or add manually. We auto-detect duplicates and assign pipeline stages.
Set up your automations
Pick triggers and actions. When X happens, do Y. No code. Two minutes to configure.
Watch your pipeline flow
Track every student, every document, every commission. Get alerts when things need attention.
Pricing
Simple, transparent pricing.
Choose the plan that fits your consultancy size.
Consultancy Plan
Everything to run your consultancy. Unlimited users, unlimited students.
No credit card required. Cancel anytime.
3-Month Pilot
Three months of the full product with setup and data import included. Credited in full toward the Founding Annual plan if you upgrade before the pilot ends (or within 7 days after); the 12 months then count from the pilot start.
No credit card required. Cancel anytime.
Founding Annual
Founding-customer price for 12 months, locked for 24 months. List price is NPR 65,988/yr. Setup and data import included.
No credit card required. Cancel anytime.
FAQ
Questions? Answers.
Yes. We offer a Beta / Free Tier plan with 1 month of free access to all platform features. No credit card required.
Upload your CSV or Excel file and map its columns to student fields. If you would rather not, send us the file and we will do the import with you during setup.
No. Unlimited students, unlimited counselors, unlimited documents. One flat price.
Students get OTP-based login. No passwords to remember. They access the portal from their phone.
Yes. Add, rename, reorder, or remove stages. Each consultancy has its own pipeline configuration.
Each consultancy's data is kept separate, and role-based access decides who sees what. Passwords are stored only as salted hashes, traffic is encrypted over HTTPS, documents are served through short-lived links, and important actions are written to an audit log. Your data stays yours.
Your students deserve better than WhatsApp groups.
Set up in 10 minutes. See results on day one.
No credit card required. Cancel anytime.